EXHIBITS: JUNE 12-14, 2019

Liability Insurance Requirements

Submission Deadline: May 3, 2019


As stated in the 2019 Rules and Regulations: The Orange County Convention Center (OCCC) and Audiovisual and Integrated Experience Association (AVIXA) will exercise reasonable care for the protection of exhibitor’s materials, equipment and exhibit booth space display; neither AVIXA (including its officers, staff members, agents, representatives, members of its Exhibitors Committee or any individuals or firms retained by it to assist in exhibit work) nor the Convention Center (including its officers, staff members, agents, owners, employees, representatives, members of its Convention Committee and any individuals or firms retained by it to assist in exhibit work) shall be responsible or liable for any bodily injury or property damage, loss or destruction that may occur to the exhibitor or to any of the exhibitor’s employees, personnel, or property, prior to, during or subsequent to exhibitor’s use and occupancy of the exhibit booth space during the period of time contracted for hereunder. The exhibitor, in executing this agreement, expressly agrees to hold AVIXA and the Convention Center, as well as the individuals, firms and committees specified above, harmless from and to indemnify same against any claims for any such bodily injury and/or property damage, loss or destruction arising from the exhibitor’s acts or omissions. 

In pursuant to this policy, all exhibitors and their decorators must carry liability insurance and comply with the Orange County Convention Center rules applicable to exhibit hall construction, installation and dismantle. Exhibitors shall, at their sole cost and expense, provide coverage from June 6, 2019 through June 17, 2019, comprehensive general liability insurance against claims for bodily injury or death and property damage occurring in or upon or resulting from AVIXA leased property OCCC.  This insurance shall include contractual and product liability coverage with combined single limits of not less than $1,000,000Policy shall name AVIXA, The Orange County Convention Center and The Freeman Companies as additional insureds and exhibitor shall provide certificate so indicating. Exhibitors unable to provide certificates of insurance as stated above will be removed from the event without refund of any monies paid. AVIXA will not be held responsible or liable for any loss, damage, or injury within an exhibitor’s booth space whatsoever. 

AMOUNT: $1,000,000.00


Please send certificate no later than Friday, May 3, 2019 to the following:


Attn: Exposition Operations Coordinator

11242 Waples Mill Road, Suite 200, Fairfax, VA 22030, USA

Or upload your certificate of Insurance here

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2 MB file limit.


QUESTIONS? Please contact the Exposition Operations Coordinator at +1.703.273.7200.




What is a certificate of insurance?

A certificate of insurance form is often used in the commercial context as proof that a policy of insurance is in effect. This certificate, issued by your insurance company, is usually a brief summary of the essential terms, conditions and duration of the contract of insurance that is in effect between the insured(s) and the insurer. 

What is an additional insured?

When our insured is using a third party’s facility, the owner will ask that evidence of insurance be provided naming the owner as an additional insured. The certificate is a statement that third party will be covered for property damage and general liability for an event of use of a facility. Our insured’s coverage will be primary for any organization listed as an additional insured.

Why should we list the dates and location of our events on a certificate?

We list dates when we are using a facility for an event. The insured is responsible for property damage and liability only during the dates on the certificate.

Where can we get such insurance? A certificate of insurance is commonly available from most general liability business insurance carriers. In addition, InfoComm Show Management will supply a list of tradeshow insurance providers in the Exhibitor Service Manual that may be contacted for such coverage. AVIXA/InfoComm is not affiliated with any insurance providers to be listed, nor has any financial interest in any insurance program coverage offered by such providers. 

Orange County Convention Center Address: 9800 International Drive, Orlando, FL 32819