Liability Insurance Requirements

Submission Deadline: April 30, 2026

TO ALL INFOCOMM EXHIBITORS:

As stated in the 2026 Exposition Rules and Regulations: The Las Vegas Convention Center (LVCC) and Audiovisual and Integrated Experience Association (AVIXA) will exercise reasonable care for the protection of exhibitor’s materials, equipment and exhibit booth space display; neither AVIXA (including its officers, staff members, agents, representatives, members of its Exhibitors Committee or any individuals or firms retained by it to assist in exhibit work) nor the Convention Center (including its officers, staff members, agents, owners, employees, representatives, members of its Convention Committee and any individuals or firms retained by it to assist in exhibit work) shall be responsible or liable for any bodily injury or property damage, loss or destruction that may occur to the exhibitor or to any of the exhibitor’s employees, personnel, or property, prior to, during or subsequent to exhibitor’s use and occupancy of the exhibit booth space during the period of time contracted for hereunder. The exhibitor, in executing this agreement, expressly agrees to hold AVIXA and the Convention Center, as well as the individuals, firms and committees specified above, harmless from and to indemnify same against any claims for any such bodily injury and/or property damage, loss or destruction arising from the exhibitor’s acts or omissions. 

Exhibitor Certificate of Insurance Policy: In Pursuant to this policy, all exhibitors and their decorators must carry liability insurance and comply with the Las Vegas Convention Center rules applicable to exhibit hall construction, installation and dismantle. Exhibitors shall, at their sole cost and expense, provide coverage through June 19, 2026, comprehensive general liability insurance against claims for bodily injury or death and property damage occurring in or upon or resulting from AVIXA leased property, Las Vegas Convention Center. This insurance shall include contractual and product liability coverage with combined single limits of not less than $1,000,000. The policy shall be named AVIXA, The Las Vegas Convention Center and The Freeman Companies as additional insurers and exhibitors shall provide certificates so indicating. Exhibitors unable to provide Certificates of Insurance as stated above will be removed from the event without a refund of any monies paid. AVIXA will not be held responsible or liable for any loss, damage, or injury within an exhibitor’s booth space whatsoever.

AMOUNT: $1,000,000.00

Please refer to Liability Insurance Sample.

Please upload Certificate of Insurance no later than Friday, April 30, 2026 to the Exhibitor Resource Center.

In addition, event insurance is available for the exhibitor and/or contractor, through our official vendor, Rainprotection Insurance.

QUESTIONS? Please contact the Exposition Account Services or +1.703.273.7200.

Liability Insurance FAQ:

What is a certificate of insurance?

A Certificate of Insurance is often used in the commercial context as proof of an insurance policy. This certificate, issued by your insurance company, is usually a summary of the essential terms, conditions, and duration of the contract of insurance that is in effect between the insured(s) and the insurer.

What is an additional insured?

When an insured is using a third party’s facility, the owner will ask that evidence of insurance be provided naming them as an additional insured. The certificate is a statement that the third party will be covered for property damage and general liability for an event or use of a facility. The insured coverage will be primary for any organization listed as an additional insured.

Why should we list the dates and location of our events on a certificate?

We list dates when we are using a facility for an event. The insured is responsible for property damage and liability only during the dates on the certificate.

Where can we get such insurance?

A certificate of insurance is commonly available from most general liability business insurance carriers. In addition, InfoComm Show Management will supply a list of trade show insurance providers in the Exhibitor Service Manual that may be contacted by exhibitors for such coverage. AVIXA is not affiliated with any insurance providers to be listed, nor has any financial interest in any insurance program coverage offered by such providers.